The knowledge of who has done what to a document and when it happened is something that many small businesses don’t realise just how important it is until there is a problem with the documents.
What Gets Logged Automatically
Automatic logging of activities within File Management Software automatically records a user name for every action performed such as open, edit or share along with a precise timestamp for each event.
Version History and Timestamps
Each saved version of a document is stored separately. This means you can always look at a file as it was before any changes were made. If a figure in a contract is queried or a clause in an agreement is disputed you can look at the previous version of the document within seconds.
Showing Who Changed What
Accountability within the audit trail. This ensures that the individual is held accountable for any changes made within the documents and the log details who was responsible for each action.
Using Audit Trails During Disputes
A simple timestamped activity log can satisfy an internal dispute or external query very quickly. For File Management Software, see https://www.watermarktech.co.uk/file-management-software.
A good audit trail is there to use, and costs nothing extra as it is part of the normal system operation – it just looks after you on an ongoing basis.